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5 tips for boosting your team collaboration process


Katarzyna Dorosz-Zurkowska - 9 July 2018 - 0 comments

Team collaboration is one of the current buzzwords in business. But what does collaboration mean to large organizations where different teams are often siloed and knowledge sharing is difficult?

There are several benefits of successful team collaboration. Effective collaboration enables employees to solve problems together efficiently, improves team productivity, and brings remote teams together.

Diviniti is a mid-sized enterprise. Even though our organization is made up of many teams, we strive to keep them all together and boost collaboration both inside teams and across them.

In this article, I wanted to share some things we’ve learned in the process – here are 5 most effective tips for improving the team collaboration process.

1. Develop a team workflow

Nothing helps team members collaborate than a clear and well-defined workflow. A workflow is the most critical factor in organizing a team’s work. And we all know that the best teams out there are those that know how to organize their tasks.

A workflow describes the progress of a task from its beginning to completion. The most straightforward workflow takes a task through statuses such as : to do, in progress, and done. Naturally, not every task requires that type of process. In fact, many teams have different processes for different kinds of tasks. The important thing is that the team workflow is formally defined and supported by the right tools.

2. Equip your team with the right tools

The right combination of tools is what makes a team transform from average to great. Equip your team with tools that enable communication, make work more transparent, and help everyone learn what every team member is working on. All these factors play a critical role in boosting team collaboration.

Atlassian’s suite of products is a good example of such tools which integrate smoothly to create an efficient and well-organized environment that allows team members to collaborate on projects and coordinate their work easily.

For example, business teams can take advantage of JIRA Core to define their workflows for

mally and create a project knowledge base in Confluence to enable greater cross-team visibility and promote knowledge-sharing.

3. Create a Kanban board

The agile methodology is all the rage right now, and there is a reason for that. Teams that want to become more agile also need the right tools that help to achieve that.

One of the most simple and effective agile strategies in a Kanban board. A Kanban board is a board that visualizes the current workload of the team. If a team uses another agile methodology, Scrum, and works in sprints, the tasks visualized on the Kanban board can represent the work that needs to be done during a single sprint.

The basic Kanban board includes a few columns where team members can list tasks, for example: to do, in progress, in review, and done. Naturally, the organization of a team’s Kanban boards is closely related to its key workflows. All it takes is one glance at the Kanban boards to know where the team is standing regarding their tasks and what team members are currently working on.

That way, stakeholders won’t have to get in touch with team leaders or individual team members to get that information, boosting the team’s transparency.

4. Provide your team with a single source of truth

Another critical factor that makes teams great at collaboration is knowledge sharing. By developing a repository of documents to which every team member – or even every employee of the organization – has access, you can make sure that all information critical to a project is easily accessible.

By providing teams with a single source of truth, team leaders will make sure that every team member is on the same page and fully aware of the project requirements, specifications, and other relevant information that impacts its success.

Have a look at this article to read more about why developing a single source of truth for your team is so important and how to do with with the help of another Atlassian tool, Confluence.

Why your team needs a single source of truth and how to build one with Confluence

5. Create a team culture

Even the best tools out there won’t replace the team spirit and mutual trust between team members. A team leader’s job is making sure that team members work harmoniously because they share a common goal and aware of how their individual tasks contribute to it.

Organizations need to have a strong culture that promotes engagement, passion, and mutual responsibility for delivering the best possible results. In my experience as a team leader, delivering regular feedback and listening to individual team members have proven to be the most successful strategies for building that type of culture.

You want team members to show each other respect and that begins with the team leader’s attitude. By ensuring that every team leader proceeds in that way, the excellent culture will spread across the entire organization and help teams soar to the next level of productivity.

Give your team the tools it needs

Would you like to learn more about using the Atlassian suite of tools to boost team collaboration and introduce agile strategies to your organization?

Reach out to me at katarzyna.dorosz@deviniti.com – I help organizations to implement agile approaches and tools that increase team collaboration.

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