Every team struggles with an issue or two. And the core responsibility of a team leader is pinpointing problems early and dealing with them before they cause disruptions. In my experience, issues like that tend to spread throughout organizations, affecting more than just a single team.
The first thing team leaders can do to deal with the problem is identifying it. Below I discuss 5 common problems development teams suffer from and show you how to solve them easily with Atlassian tools.
1. Poor communication
When working on a project together, it’s important to keep everyone who should be involved in the loop. If your workflow is designed in a way that doesn’t allow this, leaving team members and other stakeholders out of the process, your team will sooner or later start to suffer from poor communication.
Can you imagine how much time team members will waste on updating one another through email or messaging apps?
Most team members need to know the progress of their teammates’ tasks. By equipping your team with a project management tool like Jira Software, you will never have to deal with that problem because it introduces transparency to teams on many different levels. Using Jira, teams members can see what other people are up to without having to engage them in a conversation. Moreover, all the information and attachments added to issues is available to everyone, 24/7. Your team will never stop working just because they’re waiting for a file or project data.
2. Messy organization
Smart teams take advantage of innovative project management software that helps to organize the backlog and ensures that teams aren’t overflowing with responsibilities.
For example, Jira Software allows creating understandable Kanban boards where team members can easily see tasks in columns such as to do, in review, and done. You can customize your boards to reflect the different steps a task passes through in your workflow. By dragging and dropping tasks from one column to another, team members will let everyone know that their portion of work has been completed.
Jira allows introducing structure and organization to even the most complex projects. You can create epics, stories, and sub-tasks for optimal organization of your work following the Agile methodology.
3. No prioritization
It doesn’t make sense to punish a team for lack of productivity when they have no idea what they should be doing and when. Correct prioritization of tasks is essential to the success of every project.
Organizing the backlog in Jira Software and showing different tasks in a clear structure of a Kanban board are two steps you can take to help team members understand the gravity of tasks instantly. Moreover, Jira issues have a field called Priority which you can set to minor, major, or blocker (an issue without solving which your team can’t move forward).
All in all, Jira Software provides teams with a broad range of features that allow communicating priorities on many different levels, ensuring that every team member knows what they should be doing next.
4. Lack of ownership
Nothing helps teams to be productive like the sense of ownership about their work. Team members who know how their work fits into the overall scope of the project are full of energy and happy to contribute.
By providing them with a transparent project management tool like Jira, they will be able to see what other people are up to and note how their work contributes to the objectives of the project. That type of awareness is essential for boosting the intrinsic motivation which in turn increases their daily productivity.
5. Lack of team spirit
Productive development teams are teams where each member feels comfortable and at ease. It’s hard to create that type of atmosphere when everyone is rushing to meet deadlines. And it’s even harder to do that if you’re managing a dispersed or remote team.
How do you build a team when a part of it is never at the office? That’s where Confluence comes in. Confluence is an enterprise wiki platform that allows organizations to create comprehensive project documentation.
However, Confluence also comes in handy for team building. For example, team members can create their pages where they share what they like and express their personalities. Thanks to Confluence’s collaborative nature, other team members can quickly contribute to such pages or even create a personal space that works like a coffee room to encourage the typical office banter.
Have you got any questions about how Atlassian tools like Jira Software and Confluence that help to deal with these five most common problems? Reach out to me at firstname.lastname@example.org; I help organizations make the most of innovative technological solutions to boost their teams’ performance.