If you have previously completed the inventory of your team’s tasks, you now have up-to-date information about what your team is doing, who orders from them, how many tasks your team members have on their plate and what the volume of work is.
Now it’s time to develop a workflow management process and visualize this process on the Kanban board.
How does the Kanban Board work?
In order to maintain control over what people in your team do (and not have to do the task inventory all over again), all orders that your team is supposed to implement should first enter a kind of inbox. Then the orders from the inbox should be queued, selected for execution, completed, and finally delivered to the ordering party.
The Kanban board visualizes at what stage (i.e., in what status) the tasks that have been received by your team are. Everyone can see at any time where the specific task is on the team’s board and what its status is. Management with the Kanban board is simply the process of managing that flow. For this process to be credible, it must contain 100% of all the team’s tasks.
The tasks you set up with the team during the Task Inventory can now be arranged differently. The example board above has two dimensions:
The Dimension of orders – from which orders tasks result (so-called swimlanes),
The dimension of the process – in which status the orders are.
Swimlanes – the dimensions of the Kanban board
You can create Kanban boards according to the orders or other dimensions, e.g., by people, priority, and others. That is definitely easier in the Jira Software system which has expanded capabilities for creating Kanban boards. Most importantly, in the case of dispersed teams and people working from home, the “cards” with tasks can be moved between columns regardless of their location. And that’s is just one of at least several dozen advantages of working in this system.
Creation of the task flow process
The Kanban board is made of columns that correspond to the stages of the task flow process. This process shows what stops the task has to pass on the way to the destination. Read more about that in the next article in the Fast-Moving Projects series.