Jira Service Desk is the most popular tool in managing requests from users. Even though it’s a great ITSM software, it needs a range of apps available on the Atlassian Marketplace to extend its functionalities. These help not only in terms of handling communications with external and internal customers, but also to boost the performance of our Service Desk teams. To create a Help Center that works for us, we should use the increadibly flexibility of this platform. That’s why we’ve developed six Jira Service Desk applications that are bound to increase the effectiveness of support teams and make it easier for customers to use it.
6 apps to enhance your Jira Service Desk
Extension for Jira Service Desk
The first app on our list provides us with a bundle of features that extend the native configuration possibilities of the Atlassian’s ITSM tool. We can highly improve security of the Service Desk by setting up permissions for various elements, such as Customer Portals, fields, request types, to name a few. Moreover, with Extension for Jira Service Desk, we can significantly shorten the request forms thanks to the multilevel field structures, Dynamic Forms which display fields relevant to the value provided in the previous field, and bundling the information from the specific section into one custom field. In short, we make the Service Desk as clear and easy to use as possible. The app is also available on Cloud instances, but it provides different set of features than the Server version, including Dynamic Forms and more fields to display on the Request Detail View screen.
Translation for Jira Service Desk
To even more improve the usability of the Help Center, we can translate multiple elements of Service Desk to various languages. For example, using Translation for Jira Service Desk Server, we can easily translate dynamic an custom field values to the users’ mother tongues. Doing just that, we make it easier to use our Service Desk for those customers who aren’t so fluent in English, thus providing a great support experience and increasing their loyalty towards us.
Actions for Jira Service Desk
We should always remember that Jira Service Desk isn’t dedicated only for the support teams, but also the customers. That’s why we should remember to set up advanced workflow actions which will enable users to interact with their requests by, for example,editing the request, providing feedback, or even closing and reopening the request if needed. This feature of Actions for Jira Service Desk Server gives a self-service touch to the Service Desk once the customers raised their requests. Also, we can create advanced custom autiomation rules like assigning users to the requests based on the reporter’s language. So, we don’t have to worry that our agent won’t understand what a Chinese customer needs, because their request will go to someone who’s fluent with the requester’s native tongue.
Queues for Jira Service Desk
Setting up queues is the best way to organize work of the support team, however the native Service Desk ones does have their limitations. That’s why we developed Queues for Jira Service Desk Server and Cloud, providing a separate screen where we can easily group issues from multiple projects into a queue, which automatically uploads new issues according to the filter set up for it. Also, we can restrict its visibility to selected user groups. Thanks to these, our support team works on the right requests at the right time, thus improving their productivity and performance, and we’re sure that only authorized people have access to the queues. Moreover, the app enables us as Jira admins to reorder and group queues, for example based on the issue types or Service Desk projects, as well as delete or hide those we don’t use.
My Requests Extension for Jira Service Desk
My Requests Extension for Jira Service Desk Server is dedicated to the customers. As Jira admins, we decide which fields and custom fields the customers can add to their request list, as well as restrict some of them to specific user groups. That’s pretty much all we can do, because the rest depends on the user. They have all the power here and can customize My Requests list just like they want it to look by adding columns, sorting them alphabetically, filtering the requests, and even save the filter configuration. Moreover, they can export their queues to .csv file. Also, because of its functionalities, the app comes in handy in case of reporting, for example when we’re responsible for raising the requests on behalf of our customers to another company’s Service Desk.
Theme Extension for Jira Service Desk
Last but not least, we’ve got something for the Jira project admins. Theme Extension for Jira Service Desk Server gives us the possibility to design a unique Customer Portal fully consistent with the brand style and its use. In addition to native Jira Service Desk configuration, we’ve added Cards themes, which enables us to change various elements of the Customer Portal, like background, search bar, navigation bar, cards size, and add custom cards with announcements, company details, or link to documentation. Thanks to this, we redesign the raw user interface of Jira Service Desk, which makes it clearer and easier-on-the-eye for the users.
Why it is crucial to take Jira Service Desk to the next level
Basic customization of Jira Service Desk may not be enough for every use case. To make it work just like we want it to, we should consider using one or more Jira Service Desk applications available on Atlassian Marketplace. This way, we’re able to provide our users with intuitive and understandable user interface. And when it comes to our support team, they work with tools that help them do their job effectively.
Would you like to learn more about Atlassian software? Do you need help with implementation or extending the functionalities of these tools? Contact us at firstname.lastname@example.org, or book a live demo via Calendly.
As an Atlassian Platinum Solution Partner Enterprise and a Gold Top Vendor in the Ecosystem, we’ve been working hard on helping improve user experience of Jira Service Desk and add useful functionalities for over 2000 business teams around the globe. Apart from providing expert services and developing apps on the Atlassian Marketplace, we’re also sharing knowledge on the subject with useful tutorials and guides. Read on to learn more on how you can improve your customer’s experience in Jira Service Desk:
Karolina Lasoń is an Atlassian Apps Content Ninja. She’s the one who makes complex ITSM and Jira Service Desk subjects clear for the mortals by writing articles on the Deviniti blog and at the Atlassian Community. Also, she takes care of the Deviniti Atlassian Apps social media profiles, where she works hard on increasing our engagement in the Ecosystem. Her series of articles about improving customer’s journey through Jira Service Desk Server was promoted by the Atlassian team on the Community, as well as shared by the top Ecosystem influencers. Outside of work, she’s a bookworm, movies enthusiast, rock climber, sportswoman, Liverpool FC lover, and traveller.