As organizations invest in tools to launch their digital transformation programs, they’re looking to make their departments more agile and efficient in their operations. Business teams are no exception to that rule.
In fact, the work of business teams is often as complex and demanding as the work of technical teams. Atlassian noticed that and developed a tool that addresses the current demands placed on business teams.
Jira Core is a business oriented-project management tool that helps teams track the status of their tasks, organize work, monitor project progress, and meet crucial deadlines. But that’s just the tip of the iceberg when it comes to the capabilities of Jira for business teams.
In this article, I show you some key features of Jira Core that business teams can use to optimize their operations and boost their productivity to drive their companies to success.
1. Transparent task and project status information
What is the status of this task? You may have heard this question many times. When teams don’t have one central system where they can create, organize, and monitor tasks, updating each other about the status of their work always takes a lot of their time.
With Jira Core, every team member has full visibility into all the tasks that are part of a given project. That type of transparency is critical for team productivity, but also the quality of delivered work. By seeing how particular tasks fit into the bigger picture, team members feel motivated to do their best and have a greater sense of ownership.
Transparent task status information eliminates the need to continually update one another about the status of tasks. Your team will no longer have to message each other on Slack or ask for updates over email.
Can you imagine how much time and effort that saves in monitoring the project’s progress for supervisors? That’s right; we’re talking about hours that can be dedicated to work that brings far more value to the project.
2. All project files kept in one place
Where’s that file? Could you please send me the latest version of the report? These are some of the most common questions in business teams.
Another problem of business teams is sharing project files that are frequently updated and come in many different versions. The best way to address this and streamline the work of your team is by setting up a central repository of project files.
Jira Core helps to do just that. By creating a project in Jira and adding issues to represent all the different tasks your team needs to complete, you’ll enable team members to attach relevant files to issues. These attachments are visible to everyone.
Moreover, every Jira issue offers a log history, so the chances that a team member starts working on an old version of the file are reduced. Every Jira issue also includes a comments field where team members can share information about updates. That information will be visible to everyone, eliminating potential errors that derive from the lack of transparency. Your team will no longer have to waste time looking for files because all of them be in one place, your project in Jira.
3. Business templates for better organization
Teams often need to complete the same task many times. For example, financial teams may need to prepare a quarterly report every three months (four times a year). To streamline this process and ensure that the team doesn’t forget about anything, Jira Core offers the functionality of templates.
Teams can create templates for individual issues with the subtasks to ensure that every time a given procedure is started, it always contains the same steps. As you can imagine, that kind of repeatability greatly reduces the chance of errors.
Here’s how it works in practice:
Let’s imagine the work of an HR team at a large organization. One of its key responsibilities is onboarding new employees. Every employee needs a workstation, a laptop, a mobile phone, company email, and other accounts.
The HR team can create a template for the boarding process that includes all of these steps. That way, the team will never have to face the situation when a new employee doesn’t have access to an account or is missing a crucial accessory required for their work such as a laptop.
Such a streamlined procedure reduces the back and forth involved in the onboarding process and allows HR teams to become more efficient at their work.
This is just one example, but you can imagine that teams in HR, legal, finance, marketing, and sales can benefit from business templates. Why waste time on creating issues from scratch when you can take advantage of a ready-made template that includes everything you need to complete a task? That’s why business templates are such a huge time-saving boost for teams.
4. Formalized and documented workflows
Teams to deliver projects on time and work seamlessly together follow workflows. And the best workflows are the ones that are formalized and documented. Jira Core comes with a set of standard workflows for business teams which can be customized to match the unique needs of a given team in a particular department.
For example, the most basic workflow takes a task from ‘To do’ status to ‘In progress’ and finally ‘Done.’ The good thing about Jira Core workflows is that you can add any number of steps you want and include conditions that need to be fulfilled at each step.
Customizing workflows also means defining dependencies. For example, you can use Jira Core to create a workflow for your legal team that enables team members to get the approval from supervisors before passing the revised documentation on.
By defining specific steps in their workflow and ensuring that it’s impossible to pass to the next stage without fulfilling the conditions of the previous one, you ensure that the team works smoothly and reduce the risk of errors.
5. Keeping track of project tasks
Jira is a project management tool that allows project managers to plan and organize tasks but also track and monitor project tasks and entire projects.
Using Jira Core, supervisors will no longer have to reach out to individual team members to learn what the current status of their task is and when they’re going to finish it. All that information can be easily logged into individual Jira issues by team members.
Moreover, project managers can take advantage of the analytics dashboards included in Jira Core that display the number of tasks that have been finished and those required for the project to reach its completion. That type of burndown chart comes in handy for assessing the current status of the project and evaluating its progress.
Jira’s project tracking features are a perfect fit for business teams that follow an agile methodology such as Scrum. In that context, the burndown chart formulated for an individual sprint will give the project manager an idea about their team’s productivity.
Equip your teams with the best tool
There’s no denying that business teams that want to stay productive and deliver their work on time need a well-designed project management tool that matches their unique needs.
Jira Core offers a broad range of customization options that allow organizations to adopt the tool, so it matches how teams work and enable them to do their best. It comes with many different features that help to boost team productivity and ensure the project’s success.
Are you looking for a team of experts who know how to implement Jira Core for business teams? Get in touch with us; we help organizations make the most of Atlassian tools for both business and technical teams.