Learn about your process bottlenecks with a free Jira audit

A free Jira audit can help your company become more efficient regarding project management and perform better.

1. Areas to improve: The audit will show you where in your Jira setup can be optimized for better performance and less waste. This includes workflows, permissions and overall system configuration.
2. Actionable recommendations: After the audit, you’ll get a Quick Wins Report with clear, actionable recommendations you can implement straight away to improve your Jira environment.
3. Operational efficiency: The audit can reduce task completion time and boost team productivity. This can be achieved by simplifying workflows and addressing things like over-complicated processes or too many plugins.
4. Scalability: The audit will check if your current Jira setup can grow with your organization. This means it should still work as your team expands.
5. Security: A deep dive into user roles and permissions can help reduce risks of data exposure or unauthorized access so overall system security will improve.
6. No cost: Normally valued at USD 3,000-4,000, this service is free. You get great value with no cost and no obligation to buy further services.

The Jira audit process is a structured approach to evaluate and improve your Jira setup.

1. Kick-off: We start with a quick call to understand your current Jira setup, the problems you’re facing and your goals for the audit.
2. Mapping and analysis: Collaborate with the audit team to outline your business processes. This involves the steps in your project management workflows.
3. Tool review: The audit team will review your existing tools and technologies and discuss how they fit into your process. This includes looking at configurations, permissions and workflows in Jira.
4. Data collection: After the consultation and review, the team will compile a Quick Wins Report. This report will summarize the findings, identify the issues and provide actionable recommendations tailored to you.
5. Implementation: The audit will conclude with a follow-up call where the findings will be presented. You’ll get practical suggestions to improve permissions, workflows and reporting.
6. Output: The Quick Wins Report will summarize the top issues found during the audit with practical recommendations to implement straight away. These will help you improve efficiency, security, clarity and scalability of your Jira setup.

A Jira audit can find several common issues that may impact your project management processes.

1. Too many worklog entries: Unmanaged or excessive worklog entries can slow down the system and make it hard for users to track time.
2. Too many plugins: An excess of active plugins can cause conflicts in the system and make the user experience complicated.
3. Automation gone wrong: Misconfigured automation can lead to unintended consequences and slow down the system.
4. Initial setup oversights: Mistakes during the initial setup will result in suboptimal configurations. These can mismatch your organization’s needs and cause confusion and inefficiencies.
5. Complex workflows: Long and convoluted workflows can slow down the project. Then teams can have a hard time moving tasks through the system.
6. Manual tasks: Repetitive manual tasks resulting from inefficient processes can reduce productivity and increase errors.
7. Security issues: Incorrectly set user roles and permissions can expose sensitive data. They can also allow unauthorized access, posing great security risks.
8. Unclear reporting: Poorly designed dashboards and reporting tools may not show key metrics. This complicates decision-making based on performance data.

A Jira audit will help your team be more efficient in many ways.

1. Simplifying workflows: The audit will identify and remove complex workflows. Then tasks can flow more smoothly through the system. This will reduce delays and shorten project timelines.
2. Optimizing tool configuration: By reviewing the current setup, an audit can find suboptimal configurations that slow down performance. Recommendations to adjust will make Jira match your team’s needs.
3. Less manual tasks: The audit will find manual processes that can be automated or simplified. This will free up team members to focus on more important tasks.
4. Reporting and visibility: A well-structured audit will improve dashboards and reporting tools to give better visibility into key metrics. This will enable better decisions based on performance data.
5. Security: Reviewing user roles and permissions will reduce risks of data exposure or unauthorized access. It will also keep sensitive information safe while giving team members necessary access.

After the Jira audit, you will get a Quick Wins Report with specific and actionable recommendations to optimize your Jira setup.

1. Summary: A list of the top issues found in your current Jira setup and usage, and what needs to be fixed immediately.
2. Quick Wins: How to implement changes so you can see improvements straight away. This includes suggestions to simplify workflows, make them less complex and more efficient or to adjust user roles and permissions to improve security and data access.
3. Long-term improvements: Ideas to improve your Jira setup as your company grows to ensure scalability and continued success.