Evaluate your Jira instance’s readiness for a well-planned cloud migration

The Jira Cloud Migration Readiness Audit gives you several benefits for a smooth cloud transition. Here are the main ones:

1. Data integrity and completeness

The audit makes sure all data (issues, history, user info) is correctly moved to the Jira Cloud environment. This validation prevents data loss or corruption that can impact live projects.

2. Workflow and permission validation

By reviewing workflows and permissions before migration the audit will identify potential misconfigurations that can cause confusion among team members post migration. This is a proactive measure to ensure workflows work as expected in the new setup.

3. Integration compatibility

The audit checks existing integrations and plugins for Jira Cloud compatibility. Knowing which integrations will work and which need to be replaced or updated prevents downtime and maintains productivity during the transition.

4. Cost management

By identifying issues early, the audit can help mitigate unexpected costs of engaging external consultants or troubleshooting during migration. This foresight allows for better budgeting throughout the migration process.

5. User adoption

A successful audit will address access and workflow functionality issues that might hinder user adoption of Jira Cloud. By ensuring users have a smooth experience, the audit will make the transition smoother and foster user acceptance of the new system.

6. Risk and mitigation

The audit includes a preliminary risk assessment to identify potential blockers that will complicate migration. By knowing these risks ahead of time, a company can plan to eliminate them and have a smoother migration.

7. Customised migration plan

The audit provides a customised migration plan with actionable steps based on your organisation’s needs. This plan will streamline the migration and set clear milestones for success.

The Jira Cloud Migration Readiness Audit identifies migration risks through:

1. Risk detection

The audit starts with a full assessment of the current Jira setup including technical risks (data loss, system incompatibility) and operational risks (workflow disruption). This is the foundation to understand the landscape of potential issues that will arise during migration.

2. Current environment

By assessing the current infrastructure and configurations the audit will uncover vulnerabilities and inefficiencies that will complicate the migration. This includes reviewing custom configurations, plugins and user management systems to identify what won’t migrate smoothly to the cloud.

3. Plugin and integration checks

The audit will check which plugins and integrations are Jira Cloud compatible. Knowing what won’t work early will mitigate risks of operational downtime and functionality loss post migration.

4. User management review

The audit will review user provisioning methods and access requirements to ensure a smooth transition for all users. By knowing potential access issues ahead of time organisations can avoid downtime that will cause user resistance to the new system.

5. Risk assessment

A preliminary risk assessment is done to identify potential blockers that will impact the migration. This includes custom fields or workflows that will cause issues during the transition so we can plan ahead.

6. Mitigation strategies

Once risks are identified, the audit will help develop mitigation strategies to fix these issues. This proactive approach reduces overall risk and increases the chances of a successful migration.

During the Jira Cloud Migration Readiness Audit the following areas will be reviewed:

1. Configuration of the current Jira Server/Data Center setup to understand the layout and functionality.
2. The number of projects, workflows, active issue types and schemes to get a feel for the current environment.
3. Plugins which are compatible with Jira Cloud and those which require updates or replacements.
4. Current user provisioning methods (e.g. SAML, SSO) to ensure a smooth transition for users.
5. Users and groups that will need special attention during migration to avoid post migration access issues.
6. Potential risks that will impact the migration (e.g. custom configurations that won’t migrate or incompatible workflows).
7. Blockers that will complicate the migration so we can plan ahead.
8. Data integrity by checking for completeness and accuracy before and after migration.
9. Compliance with regulations to mitigate risk of data handling during migration.

The Jira Cloud Migration Readiness Audit maintains data integrity during the migration through:

1. Pre-Migration Assessment

Before migration starts, the audit will comprise a thorough assessment of the existing data. This includes identifying sensitive data and understanding the current state and structure of the data so that only accurate and complete data is migrated.

2. Data mapping

A data mapping plan will be created to outline how the data will be transferred from source to destination. This mapping will ensure all transformations are accounted for so that no data is lost or corrupted during the migration.

3. Data validation and cleansing

Before migration, the audit stresses the importance of validating and cleansing the data. This will involve checking for duplicates, missing fields and inaccuracies so that only clean data is migrated. Validation checks will be done at each stage of the migration to ensure data is intact and unchanged.

4. Monitoring during migration

Real time monitoring will be done during the migration. This will include tracking data movements and access logs to provide an audit trail. As a result, any issues that arise during migration can be identified and resolved quickly. Spot checks for data integrity will be done to catch any errors before they become problems.

5. Post-migration validation

After migration is complete, thorough audits and reviews of the migrated data will be done to ensure it matches the original data for accuracy and completeness. This post migration validation will confirm that no errors were introduced during the transition.

6. Audit trail

Maintaining an audit trail throughout the migration is critical. It will allow organisations to know when things go wrong so that issues can be identified and fixed quickly. This will also be required for compliance purposes.

7. Remediation

If any issues or errors are found during validation, recommendations will be provided to mitigate the risk so any issues are fixed quickly. By doing this, the Jira Cloud Migration Readiness Audit will ensure data integrity throughout the entire migration process. Thanks to this, organisations can move to Jira Cloud without compromising their data.

After migration, the following types of support will be provided to help with the transition and get users up and running:

1. Technical support and troubleshooting

Technical support will be available during the migration date and immediately after to resolve any issues that come up. Support teams will be available to fix technical issues with the new cloud environment so that users can get back to work quickly.

2. User training and onboarding

Training programs will be provided to get users up to speed with the new cloud features and functionality. Users will also have access to manuals, FAQs and other resources to help them use the new system.

3. Monitoring and feedback

Ongoing monitoring of system performance will help identify any remaining issues or areas for improvement. Collecting feedback from users will help us support processes and improve overall user experience.

5. Strategic support

For organisations with complex requirements, ongoing strategic guidance will be provided to help align cloud usage with business objectives. We will provide recommendations on best practices for using the cloud services post migration.

6. Compliance and security checks

Assistance will be provided to ensure the new setup is compliant with relevant regulations and standards to mitigate legal risk around data.