Atlassian-powered procurement solution
Move procurement out of scattered emails, spreadsheets, and manual follow-ups without rolling out a heavy enterprise procurement suite.
As companies grow, procurement work often spreads across emails, spreadsheets, individual buyers, and disconnected approval paths. Requests still move forward, but the process becomes harder to track, govern, and improve.
When requests arrive by email, Slack, Teams, or informal conversations, ownership is unclear. Orders can sit unnoticed, get forwarded to the wrong person, or resurface only after someone escalates.
Employees often don’t know whether their request has been received, who owns it, what is blocking it, or when they should escalate. Procurement teams spend time answering status questions instead of moving work forward.
Buyers are expected to know which path each request should follow, which approvers to involve, and what rules apply based on value, cost center, category, or department. One wrong handoff can stop the process.
Teams often lack a structured view of supplier performance. Delivery reliability, previous issues, pricing context, and compliance history may live in spreadsheets or in the memory of individual buyers.
Quotes arrive in different formats, currencies, languages, and levels of detail. One supplier breaks pricing down by product; another sends a PDF with a single total amount. Comparing offers fairly becomes slow and manual.
A supplier may promise 14-day delivery but consistently deliver in 21 days. Without performance data connected to procurement work, buyers struggle to choose suppliers based on actual outcomes, not just price or past habits.
Requests arrive through email, Slack, Teams, or informal conversations. Buyers spend time finding missing details instead of processing the request.
With Procuro: employees submit requests through a guided Jira portal, and buyers receive structured information from the start.
Buyers have to remember approval thresholds, finance rules, legal reviews, security checks, and department ownership.
With Procuro: approval paths are applied automatically based on order value, category, and business rules.
Supplier performance, quote history, compliance status, and delivery reliability are hard to check before awarding an RFQ.
With Procuro: buyers can compare suppliers and offers with the procurement context connected to the original request.
Procuro + Atlassian: one procurement system of work
Procuro gives you a practical procurement solution for Atlassian environments. It is designed for companies that have outgrown email and spreadsheets but do not want to force teams into a separate procurement platform.
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Purchase request portal
One workflow for every business need
Procuro helps companies manage the full purchase request workflow in Atlassian, not just the procurement step. Employees can easily request hardware, software, services, workplace items, MRO goods, and other operational purchases in one place.
Stock visibility for internal teams
Teams such as IT can quickly check what is currently available, what needs to be reordered, and where supplier negotiation may be required. With Assets and Procuro, they do not need to switch between tools or rely on outdated spreadsheets to verify laptop stock or other available items.
Structured requests from the start
Forms can collect the right information for each category, such as item type, quantity, location, cost center, required date, reason for purchase, preferred supplier, and additional requirements. Buyers receive structured data they can act on faster, with less back-and-forth.
Request status without chasing
Requestors can see where their request is, who owns it, and what is pending. Procurement teams spend less time answering status questions and more time moving requests forward.
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Procurement workspace in Jira
One place for requests, RFQs, POs, and delivery updates
Procuro centralizes procurement work in Jira. Buyers can manage incoming requests, active RFQs, approval steps, purchase orders, supplier context, stock checks, and delivery progress from one workflow.
Queues for daily procurement operations
Buyers get organized queues for new requests, urgent items, waiting approvals, active supplier quotes, open POs, delayed orders, and goods receipt follow-ups.
A process built around your organization
The setup can reflect your buying categories, approval matrix, procurement team structure, locations, cost centers, supplier rules, and reporting needs.
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AI-powered product recommendations
Product suggestions for buyers
Procuro can suggest relevant products to buyers based on catalog data, stock levels, company policies, assets, and procurement history. This helps buyers complete purchase requests faster and choose compliant items.
Approved catalog recommendations
Buyers can receive suggestions from the approved product catalog instead of searching manually or selecting non-standard items.
Alternative product suggestions
When a requested product is unavailable, Procuro can suggest suitable alternatives based on availability, policy, and previous similar purchases.
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Supplier suggestions for RFQs
Recommended suppliers for buyers
Procuro can suggest relevant suppliers to buyers based on supplier history, previous offers, delivery performance, compliance data, and procurement records. This helps buyers choose suppliers with more context than price alone.Supplier history insights
Buyers can quickly see past cooperation, open issues, known risks, and delivery reliability before sending or awarding an RFQ.Offer comparison support
Procuro can help compare supplier offers using price, delivery time, compliance status, and previous procurement data.
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Procurement automation
Automatic routing to the right buyer
Requests can be assigned automatically based on product category, location, business unit, order value, or team responsibility. This prevents work from sitting unnoticed or landing with the wrong person.
Approval paths applied automatically
Procuro applies the right approval logic based on price thresholds and business rules. Approvers are assigned automatically by order value, so finance, legal, security, IT, department managers, or executives are involved only when needed.
Delivery notifications
Users are automatically notified when their order is ready for pickup.
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Supplier management and intelligence
Supplier data where buyers need it
Procuro creates a structured space for supplier details, categories, contacts, compliance checks, risk information, ratings, open POs, order history, disputes, and related Jira issues.
Better supplier decisions
Buyers can evaluate suppliers based on actual performance, not memory or outdated spreadsheets. Delivery reliability, previous issues, quote history, and compliance context sit together in the Supplier Intelligence module.
Stronger procurement control
Finance and procurement leaders gain better visibility into supplier usage, spend categories, delayed orders, approval bottlenecks, and recurring problems.
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Purchase orders and approval governance
PO creation connected to the request
Once a request is approved, procurement can proceed to PO creation without manually recreating the context. Item details, supplier information, pricing, quantity, cost center, delivery dates, and payment terms can remain connected to the workflow.
Decision history for every approval
Procuro records who approved, rejected, commented, or requested changes. When something is declined, the reason can be captured directly in the workflow so teams know what to correct.
Fewer manual errors
Because data flows through a structured process, teams reduce the risk of missing details, wrong suppliers, incorrect quantities, unclear payment terms, and undocumented approvals.
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Stock, warehouse, and goods receipt
Check availability before buying
Procuro helps teams see what is already available and what needs to be ordered. This avoids unnecessary purchases and helps requestors understand whether an item can be fulfilled from stock or requires sourcing.
Track deliveries in the same workflow
Buyers, warehouse teams, IT, operations, and requestors can follow delivery progress without switching between spreadsheets, emails, and separate tools.
Handle partial deliveries and stock updates
Warehouse teams can confirm goods receipt, handle partial deliveries, update stock levels without leaving Jira.
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Reporting and procurement dashboards in Jira
Visibility into operational bottlenecks
Procurement leaders can track request volume, buyer workload, cycle time, delayed POs, pending approvals, supplier response delays, and RFQ status.
Stop collecting purchase requests through email, Slack, Teams, or informal conversations. Give employees one guided path for submitting procurement needs and give buyers the information they need from the beginning.
No more arbitrary handoffs or requests waiting for someone to notice them. Procuro routes procurement work to the right buyer and gives teams a visible queue of what needs attention.
Buyers should not have to remember every approval rule. Procuro helps apply the right approval path based on value, category, cost center, location, or stakeholder requirements.
Static supplier lists do not show reliability, performance, compliance, or order history. Procuro gives buyers a more useful supplier view connected to actual procurement work.
Keep the full story together: request, RFQ, approval, supplier, PO, delivery, goods receipt, and stock update. Every stakeholder can see the status without chasing updates.
Track what slows procurement down, where approvals get stuck, which suppliers underperform, and how much work buyers handle. Use real data to improve the process.
Email and spreadsheets are familiar, but they do not scale. Requests get lost, supplier data goes stale, approvals happen outside the process, and reporting becomes manual.
Procuro gives teams a controlled workflow without losing the flexibility of Jira.
Large procurement platforms can be powerful, but they often require long implementation projects, new user behavior, and significant change management.
Procuro is built for teams that need procurement control inside the Atlassian ecosystem, not another standalone platform.
A custom Jira setup can work at first, but it often becomes difficult to maintain as categories, approvals, suppliers, and reporting needs grow.
Procuro gives you a procurement-ready foundation that can be configured around your process without starting from a blank Jira project.
We review your current procurement process, request channels, approval rules, supplier data, categories, stock process, reporting needs, and Jira setup.
We design the procurement workflow, request forms, buyer queues, approval paths, permissions, automations, fields, and reporting structure.
We configure Procuro and Jira to align with your actual procurement process, including workflows, forms, queues, automations, dashboards, integrations, and role-based access.
We support user testing, adjust the setup, prepare teams for rollout, and launch the procurement workflow with a clear path for future improvements.
Why Deviniti
Atlassian implementation experience meets procurement workflow design
Procurement is not only a buying process. It is a cross-functional service workflow involving requestors, buyers, approvers, finance, IT, operations, warehouse teams, and suppliers.
Deviniti helps teams design and implement that workflow inside Atlassian tools.
You get:
- A Jira-native procurement solution
- Procurement workflow implementation by Atlassian specialists
- Configuration around your categories, approvals, and teams
- Support for Jira Service Management and related Atlassian tools
- A foundation for automation, reporting, supplier intelligence, and future AI use cases
- Ongoing support after go-live
FAQ
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How does Procuro prevent purchase requests from getting lost?
When requests arrive by email, Teams, phone, or informal conversation, there is no single owner, no consistent status, and no reliable audit trail. Requests fall through the cracks, and teams often only notice the issue when someone escalates.
Procuro gives every purchase request one structured intake path in Jira. Each request has an owner, a status, and a visible place in the procurement queue. Requestors can check progress without chasing updates, while procurement teams can see workload, bottlenecks, and risk without digging through inboxes.
“Things got lost. It just took forever to get the approval through before we could progress.”
Procurement team, financial services, before moving procurement into Jira -
Our supplier knowledge lives in people’s heads. What happens when someone leaves?
Supplier knowledge is often one of the most fragile parts of procurement. Pricing context, known issues, compliance status, negotiation history, and delivery performance are scattered across individual inboxes, spreadsheets, or personal memory.
Procuro helps keep the supplier context with the team, not with one person. Supplier records can include contacts, categories, compliance information, contracts, delivery history, open POs, past disputes, ratings, and related Jira issues. Buyers can make supplier decisions based on actual procurement history instead of tribal knowledge.
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Comparing supplier quotes is a huge manual effort. Can Procuro help with that?
Yes. Procuro helps buyers manage RFQs, collect supplier offers, compare quotes, and keep the full decision context connected to the original request.
Instead of comparing offers across emails, spreadsheets, and separate files, buyers can review supplier options in one place. Price, delivery time, compliance status, supplier history, and previous performance can all be considered before a recommendation is made.
With AI-supported offer comparison, buyers can also reduce manual due diligence by using supplier history and performance context to identify stronger offers faster.
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Approvals in our company are complex and often cause delays. Can Procuro handle that?
Yes. Procuro applies approval paths automatically based on your procurement rules, such as order value, category, department, cost center, or stakeholder group.
This means buyers do not need to manually decide who should approve each request. Approvers are assigned automatically, decisions are recorded in Jira, and rejection reasons can be captured directly in the workflow. The process keeps moving without back-channel chasing or undocumented decisions.
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We process many small, low-value orders. Is Procuro worth it for indirect procurement?
Yes. Indirect procurement is often treated as operational housekeeping, but the process cost adds up quickly. Small orders still require intake, validation, assignment, approvals, supplier communication, PO handling, tracking, and reporting.
Procuro gives indirect procurement a structured workflow. It reduces manual handling, improves spend visibility, and makes it easier to control tail spend, aggregate demand, and keep low-value orders inside the approved process.
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We have tried to move off spreadsheets before. What makes this different?
The hardest part is usually not the technology itself. It is adoption, process change, migration effort, and getting people to stop falling back to old habits.
Procuro is built inside the Atlassian environment that many teams already use. Users can submit through a Jira Service Management portal, buyers can work from Jira queues, approvers can act through Jira notifications, and managers can use Jira-based reporting.
That means teams can move from email and spreadsheets into a structured procurement workflow without rolling out a separate procurement platform, parallel login, or disconnected system of record.
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Do we need to migrate everything at once?
No. Procuro can be rolled out step by step.
Many teams start with the highest-friction part of the process, such as request intake, buyer assignment, and approval routing. Supplier data, RFQs, purchase orders, stock, warehouse handoffs, reporting, and integrations can be added later, depending on your process maturity and existing tools.
This makes the transition from email, spreadsheets, and custom Jira setups more manageable. You can improve the process in phases instead of forcing every department to change at the same time.
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How long does it take to get up and running?
A typical implementation follows a four-week path.
In week one, we map your current procurement process, request channels, approval rules, supplier setup, buying categories, reporting needs, and Jira configuration. In week two, we design the target workflow. In week three, we configure Procuro and Jira around that process. In week four, we support testing, adjustments, and go-live.
Teams with a clear process and an existing Jira setup usually stay close to this timeline. The first step is a procurement discovery call where we review your current setup and recommend the right implementation scope.
Contact us about the jira procurement SOLUTION
Let’s discuss your procurement workflow in Jira
Book a discovery call
We’ll review your current process, request volume, approval rules, Jira setup, supplier workflow, and reporting needs. Then we’ll recommend the right Procuro implementation scope for your team.
Contact our consultant
Michał Emanowicz
VP Vertical Solutions
Our consultant is at your disposal for any additional questions.